Organisation of a set of events in EU Member States Aimed at Raising Awareness of EU Mechanisms to Support Access to Sustainable Energy and Rural Electrification

€ 100.000 - € 150.000
Country: Germany, Spain

Contract Description

A variety of stakeholders including governments, private sector and civil society met on September 2014 in Brussels and discussed all new possibilities for providing financial support to rural electrification projects.
One of the proposals presented aimed at accelerating access to energy in rural areas in developing countries by boosting the private sector to yield business opportunities.
As the event was a success, EC decided to organize additional events in 2015 to raise awareness in EU Member States and in partner countries and support the work already done by the Energy Unit in DG for Development and Cooperation to build further on its relation with the stakeholders.

The objective of this assignment is to organize three (3) one day consultative and awareness raising events in EU Member States, aiming to :

  • Raise awareness of UNIT C5’s work among relevant stakeholders in Member States
  • Reach out to stakeholders in different regions and increase the network of potential new stakeholders
  • Increase awareness of the EU mechanisms’ huge potential to streamlining investments in rural electrification projects
  • Build further on the key discussions from Rural Electrification Workshop of September 2014
  • Mobilize the private sector to participate in the common effort to increase and improve access to modern, affordable and sustainable energy services for poor populations mainly living in rural areas

The events may be organized as side events or back to back events with other energy related international events/conferences/meetings.

T&T’s specific objective is to provide administrative and logistical support for the organization of the three (3) one day meetings to take place in any of the European Member States in short notice.
More specifically tasks requested include:

  • Invitations preparation and email out
  • Production of branded name badges, notepads, pens
  • Production of branded table name-plates for panel members
  • Services of a photographer
  • Provision of medical, accident and repatriation insurance for participants
  • Rental and payment of a conference venue
  • Rental and payment of additional premises
  • Rental and payment of audiovisual equipment to include interpretation equipment
  • Services of a team of bilingual hostesses
  • Catering Services
  • IT services for the construction of an interactive webpage for online registration and web streaming

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